Meeting terminology

Terms related to people in the meeting

Term	Comment
present / attendees	those who attend the meeting are listed as 'present' or 'attendees'.
apologies / absent	those who have been called to a meeting but cannot attend are listed as having sent 'apologies'
chair / chairperson	person in charge of the meeting. These terms are gender-neutral and more widely used than chairman or chairwoman.
convenor	person who called the meeting
secretary / minute-keeper	person who takes minutes
co-opted member	person who is invited to a meeting because of their specific knowledge (Swedish adjungerad)

Term	Comment
any other business (AOB)	an item on the agenda where members may introduce items (proposals, motions, questions) not originally intended to be discussed
date of next meeting	decision made in the meeting on a date for the next meeting
minutes approved by	attendees of a meeting agree that the minutes for the previous meeting accurately reflect what was said [Swedish justeras]
extraordinary meeting	an extra meeting in addition to the normal schedule
abstention	the act of neither supporting nor rejecting a motion
to table an item	to decide that an item or part of it will be discussed at a later meeting